Below is the Rugby Indiana COVID Return-To-Play Protocols. These are to be following by all programs approved by and registered with Rugby Indiana.  

Players, Parents, Coaches, Administrators, etc - please be sure to read and understand this protocol. 

It is important to note that these protocols are always superseded by Federal, State, and Local directives for COVID.  Programs/Clubs/Teams are to follow those directives. 

All players, coaches, administrators (around the coaches/players) will need to be part of the InjureFree system used for daily reporting. Failure to report will result in a person not being eligible for practices/matches on those days.   Failure to report for multiple days may result in the requirement to self-quarantine. 

Temperature checks will be made for everyone attending matches, including spectators. 

In consideration of the “Back On Track Indiana” roadmap to safely open Indiana, Rugby Indiana suggests that all players take a COVID test before participating in any rugby matches. The Indiana Sate Department of Health has free testing / free tests sites available.

• ISDH information can be found at: https://www.coronavirus.in.gov/2524.htm
• Indiana Testing Registration Can be found at: https://lhi.care/covidtesting

• Touch Rugby:  Practices and Matches allow for all forms of small groups, skills, drills, etc., up to and including Touch Rugby.
  • Tackle Rugby is NOT allowed during this stage. Any tackle will cancel insurance and cause disciplinary investigation. 
• Insurance: Teams that have been approved by Rugby Indiana, have their players registered, registered coaching staff, and submitted their practice field(s) information to Rugby Indiana will be covered by insurance as long as they do not exceed the current status.
  • Players must be registered with Rugby Indiana to participate.  Participation by any player (and coach/referee/admin) who is not registered cancels the insurance for everyone at that activity/event. 
  • Tackle Rugby Practices and/or Matches are NOT covered by insurance. 
  • Certificates of Insurance take around 10 business days. Once Rugby Indiana receives the certificate, it will be forwarded to you. 
• Rugby Indiana Approval: Clubs are required to not only confirm they will abide by the COVID Return Protocols, they must also submit proof that their county allows for them to have rugby. Other factors that need to be confirmed - approval of practice locations, etc. 
  • Clubs must also have
    • All their players registered for the current season
    • Coaches must be registered, current and in good standing (including all training, background checks, SafeSport, etc).
    • An assignable referee for each side that is  registered with their club, current and in good standing (including all training, background checks, SafeSport, etc).

Practices:   Under the current Return To Play Protocol no spectators are allowed at any practices.  Anyone who is not players, coaches, etc., should not be any place around the practice areas. 

Matches: Under the current Return To Play Protocol only members of the immediate household may attend matches.  They should remain in their household groups, and separate from other groups by 6 feet. Masks are required. 

• USA Rugby, USA Youth & High School Rugby, and Club fees belong to those respective organizations and are not refundable by Rugby Indiana.

Rugby Indiana Refund Policy

• It is Rugby Indiana's policy to not issue refunds, but there are 2 exceptions to this. Both refund exceptions, a written request outlining the reason(s) must be sent to the Executive Director, who will in turn have sole discretion determining the refund amount.:
  • First time players who have not attended more than 5 practices and/or have not attended a game and are in good standing with their club. In this case a player may receive a partial refund of their Rugby Indiana fees minus the $10 administrative fee.
  • In the event a player experiences Force Majeure, the player may receive a partial refund of up to 50% of their Rugby Indiana fees.

Season Suspension / Cancelation Due To Force Majeure

Player’s fees are allocated throughout the entire year to cover all the costs of the services that are needed to support the various rugby programs and leagues. This is a common practice, especially for non-profits. Throughout the year we host coaching and referee certification clinics, coaching development,  youth skills clinics, school PE training and grants, player welfare/safety monitoring and training, compliance monitoring of safety and other important policies, technology tools, club support, and so much more.  Because Force Majeure is difficult to predict in type, timing, and scope of impact, we are unable to determine in advance any amount of refunds may be issued, if any at all. If there are any refunds due to Force Majeure, they will be determined based on the type, timing, and scope of the event.